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Community Emergency Preparedness Fund: Emergency Support Services Equipment and Training

Program Category: Climate Adaptation
Program Sub-Category: Emergency Mitigation / Preparedness / Planning
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Status: Open

Funder

Union of BC Municipalities (UBCM)

Deadline Details

Applications will be accepted July 1, 2024 to January 31, 2025 (funding permitting).

Funder Organization Type

  • BC Local Government and Associations

In Partnership With

BC Provincial Government

The intent of this funding stream is to support eligible applicants to build local capacity to provide emergency support services through ESS volunteer/responder recruitment, retention and training, and the purchase of emergency support services (ESS) equipment.
This includes the modernization of local ESS programs in order to move toward digital registration and reporting through the Evacuee Registration and Assistance (ERA) Tool, promoting knowledge sharing, enhancing mutual aid, and building the capacity of host communities.

Eligible Community

All local governments (municipalities and regional districts) and all First Nations (bands and Treaty First Nations) in BC are eligible to apply. 

Funding Stacking Restrictions

Yes
To ensure transparency and accountability in the expenditure of public funds, all other contributions for eligible portions of the project must be declared and, depending on the total value, may decrease the value of the funding. This includes any other grant funding and any revenue that is generated from activities that are funded by the CEPF.

Application Limit per Community

1

Specific Eligibility Requirements

In order to qualify for funding, applications must demonstrate the extent to which proposed projects will build local capacity to provide emergency support services. In addition, to qualify for funding, projects must be:
  • A new or a subsequent phase of a project (retroactive funding is not available);
  • Capable of completion by the applicant within one year from the date of grant approval;
  • Where applicable, eligible for required approvals, authorizations, and permits; and,
  • In alignment with Emergency Support Services policies and operational guidelines.
Additional requirements if it is a regional project (see program guideline, section 4). 
 
Applications are required to be submitted in two steps prior to the application deadline:
  1. LGPS Online Application Form
  2. Application Worksheet
See the Program Guide for more details.

Type of Funding

  • Grant

Range of Funding Available per Project

  • Under $100 000

Description of Funding

The Emergency Support Services Equipment and Training funding stream can contribute a maximum of 100% of the cost of eligible activities to a maximum of $40,000.00.
 
Additional funding may be available to communities that can demonstrate geographical constraints (see program guide, section 3).

Percentage of Project Funded

100%

Maximum of 100% of eligible costs. 

Eligible Costs

Eligible costs are direct costs that are approved by the CEPF Evaluation Committee, properly and reasonably incurred, and paid by the applicant to carry out eligible activities. Eligible costs can only be incurred from the date of application submission until the final report is submitted.
 
Eligible costs include:
  • purchase of supplies and purchase and installation of equipment; training and exercises for ESS Responders; and,
  • volunteer recruitment and retention activities.
See Section 6 of the Program Guide for further details. 

Ineligible Costs

Any activity that is not directly connected to activities approved in the application is not eligible for grant funding. This includes:
  • Routine or ongoing operating costs or activities (e.g., heating, cooling, and lighting; security; software or service subscriptions; or membership fees);
  • Routine or ongoing planning costs or planning activities that are not incremental to the project;
  • Regular salaries and/or benefits of applicant staff or partners; • Duplication of recently developed information, maps, imagery (e.g., LiDAR) provided the information remains accurate;
  • Project-related fees payable to the applicant(s) (e.g., permit fee for installation of eligible equipment);
  • Costs related to individual or household preparedness or mitigation work, including workshops and purchase of emergency supplies (e.g., first aid kits, evacuation supplies) for community members or households;
  • Development of curriculum for Kindergarten to Grade 12 education;
  • Major capital improvements or major renovations to existing facilities, and/or construction of new, permanent facilities;
  • Purchase of promotional items, door/raffle prizes, give-away items, and/or gifts for community members (except costs related to local cultural protocols);
  • Delivery of emergency support services during an emergency;
  • Activities intended to increase the capacity of third-party organizations to deliver emergency support services on behalf of the approved applicant;
  • Training through EMCR sponsored courses;
  • Purchase of vehicles; and,
  • Emergency preparedness marketing campaigns

Reporting Requirements

Progress reports and final reports

Expected Timeframe for Funding Decision

Applicants will be advised of the status of their application within 90 days of the application deadline.

Eligible applicants can submit one application per intake, including regional applications or participation as a partnering applicant in a regional application.